Role Summary: The role of the Senior Executive Assistant is to ensure the smooth running of the office and work closely with inKind's CEO and C-suite stakeholders to execute tasks. The Executive Assistant will be responsible for working with time-sensitive information and must ensure the highest level of professionalism inside and outside the organization. A high level of confidentiality is required.
Responsibilities: - Proactively create & manage complex travel itineraries, accommodations, and meetings (both internal and external) - rearranging and prioritizing commitments as needed
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Ensures that correspondence properly represents company standard procedures through the use of proper/effective English, grammar, spelling, punctuation, and proofreading
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Act as gatekeeper to CEO's life; Screens calls, letters, and/or visitors; answers routine questions and directs inquiries to the appropriate department; and acts as the first point of contact to outside inquiries
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Manages calendars for C-Suite individuals and mitigate potential double bookings and other conflicts
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Takes minutes and meeting notes, as needed, sending them to the necessary audience or department
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Assists with preparing presentations and collateral for the CEO, as needed
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Attends dinners and events with the CEO and upholds the utmost professionalism
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Runs various errands for the CEO so that he can maximize his time to focus on the business
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Plan and arrange events, offsite meetings, and social engagements
Requirements: - At least 5+ years experience with assisting a fast-paced C-Suite
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Proficient in Google Suite, and experience with Apple products as this is a Mac-based office environment
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Strong adaptability and independence; ability to anticipate needs and think two steps ahead
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Willingness to be on call outside normal working hours, and readily available to creatively find solutions to fluctuating schedules and obstacles that may arise
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Ability to maintain high levels of privacy, confidentiality, and professionalism
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Class C Drivers License and clean driving record
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Exceptional time management skills
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Highly organized, proactive, and self-sufficient
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Able to prioritize, multitask, and anticipate
Compensation/Benefits: - Medical/Dental coverage plan
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Flexible vacation policies
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Team building and cultural experiences (i.e. offsites, speaker/seminar series, chef-led classes)
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Career development training opportunities
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Office-catered lunches and snacks